We Provide E-Verify Background Checks For All Workers

Verifying that workers are eligible for employment in the United States is critical to ensure that your company makes sound hiring decisions and avoid potential penalties. All employees have to complete an I-9 within three days of starting work but that is not enough to provide peace of mind. O2 ensures that every employee you hire has not only completed an I9 form but has also been verified through the federal government.

What is E-Verify? Why is it important?

E-verify is an online resource provided by the federal government through the Department of Homeland Security to verify employment eligibility. It allows employers to take the I-9 one step further and verify the information provided by the employee. By doing so, you don’t have to worry about fake documents, inaccurate information or other errors that leave your company at risk.

Who Uses E-Verify?

E-verify is available to employers in the United States and requires both registration and training in order to maintain an account.

When Is E-Verify Run?

E-verify verifications should be run at the time an employer collects an I-9. You have three days from the start of employment to collect the I-9 and process the information on E-verify.

How Long Does An E-Verify Check Take?

E-verify returns instant results of verifications. As soon as you enter the information you will receive notification that the employee is either eligible to work in the United States or that the information was unable to be confirmed. This is called a Tentative Non-Confirmation and can mean that some information was incorrect or that the employee needs to take further action to clarify their status.

What Is A Background Check?

Typical background checks cover criminal conviction records over a specific period of time. They can vary based on position and company requirements to include such things as DMV checks and credit checks. There are very specific state and federal laws that regulate when pre-employment background checks can be run.

How Is A Background Check Different
With E-Verify?

While E-verify checks will tell you whether an employee is eligible to work in the United States, a background check provides you with information on such things as previous criminal convictions, DMV records, credit history, and other personal information. Background checks, unlike E-verify, cannot be run on every employee. They must be specific to the position and you must comply with state and federal rules regarding when you can require a pre-employment background check.

We Check Each And Every Employee

All O2 employees not only complete an I-9 but their eligibility is verified through E-verify as well. We believe in taking this extra step to protect your business.

We Complete All E-Verify Forms And Paperwork

E-verify is an online resource provided by the federal government through the Department of Homeland Security to verify employment eligibility. It allows employers to take the I-9 one step further and verify the information provided by the employee. By doing so, you don’t have to worry about fake documents, inaccurate information or other errors that leave your company at risk.

E-Verify Primary Areas Of Compliance

When it comes to completing the I-9 form, all areas must be completed accurately to be in compliance. There are very specific rules regarding who can write in certain areas, how errors can be corrected and by who, and which forms of ID can be used. All of the information from the I9 form is entered into E-Verify to determine employment eligibility.

E-Verify vs Form I-9

The I9 form is required to be completed by employees and employers by the federal government. E-Verify is a system offered by the Department of Homeland Security that enables employers to enter the information from the I9 to verify whether an employee is eligible for work in the United States. The I9 is a form and it is mandatory. E-Verify is a computer program that supports the I9 process and is optional for employers.

Consistent Use of E-Verify

Much like your other pre-employment, recruiting and hiring regulations, what you do for one employee, you must do for all. If your company has a policy for using E-Verify to verify employment, you must do that for all employees you hire. If you do not have a company policy on using E-Verify, you cannot use it on one or some employees. You must use it for every new hire or none of your new hires.

E-Verify 1-Time Use

The E-verify process only needs to be completed once for new employees. There is no need to re-verify an employee even if they have presented you with new documents for their I9. Once employment is authorized, the E-Verify process is done unless documents expire. If you are rehiring an employee who has worked for you within the last three years, you do not need to repeat the E-Verify process.

Tentative Non-Confirmation

Receiving a Tentative Non-Confirmation does not mean that someone is not authorized to work in the United States. In most cases, it means that information was entered incorrectly either on the I9 or in E-Verify. In some cases, it means the employee needs to take the TNC paperwork to the Social Security office to clear up an issue.

E-Verify Result and Adverse Action

In the case of a Final Non-Confirmation, you may let the employee go from their position or choose not to hire them for the offered position based on the fact that they are not authorized to work in the United States. Hiring employees who are not authorized puts your company at risk for penalties and fines.

Why Is It Important To Verify Employment Eligibility?

As with all compliance, the more you can do to protect your business, the better. E-verify may not be required by law, but it is a standard and mandatory practice of O2. This is just one more example of how we take the extra step to protect our clients from potential liabilities.

get the latest news for employers

JOIN OUR EMAIL LIST