We are looking for someone with experience in accounting who’s willing to train on the Property Management portion of the position. This person will be responsible for managing all operations of the accounting portion to overseeing property and the administrative responsivities as well.
Summary:
Managing and overseeing all operations of the accounting department
Analysis of accounting data, prepare financial reports or statements and present to management
Establishing and enforcing proper accounting methods, policies and principles
Accounting and management of shareholder properties
HR assistance and maintenance of employee payroll related documentation
Improve systems and procedures and initiate corrective actions
Establish and maintain fiscal files and records
Accounting Duties & Responsibilities
Daily:
Collection and distribution of mail
Accounts receivable:
Review leasing brokerage compensation reports and invoice accordingly for commissions
Review and generate sales invoices and commissions based on those sales
Receive cash receipts
Collections follow up
Accounts payable:
Maintain vendor information (W-9, Insurance, and licenses)
Review and post vendor invoices
Check runs
Commission tracking
Monthly:
Review and Post Bi-weekly Payroll:
Salaried, hourly and commissioned employee wages
Reconciliation of PEO provided reports to books
Pay 401k contributions to appropriate fund accounts
Pay in-house shareholder health premiums
Reconcile
Banks
Accounts receivable
Other current asset activity
Fixed asset activity
Current liabilities
Long-Term debt activity
Equity activity
Analyze accounting data
Balance sheet
General ledger
Budget vs Actual variances
Property Management Job Duties/Responsibilities
Manage & maintain all shareholder held property portfolios
Accounting responsibilities:
Trust account maintenance and compliance
Banking; cash receipts, make deposits, account reconciliations
Preparation of CAM/Expense recovery and other related charges to tenant ledgers
Monthly review and preparation of owner financial reports and memoranda
Accounts Payable and Work order maintenance and reconciliations
Prepare annual budgets per location
Yearend tax form preparation and filing (1099-MISC, 1096)
Management/Administrative responsibilities:
Building related responsibilities:
Maintain key inventory
Monthly, Quarterly, and Annual maintenance and inspections
Tenant related responsibilities:
Communications both written and verbal regarding property concerns or requests
Move in/Move out process
Provide Invoicing/statement charge and ledger maintenance
Maintain tenant records
Vendor related responsibilities:
Maintain contracts, insurance certificates, licenses, and W-9s
Communicate with vendors regarding costs, scheduling and job oversite
Inspections of work performed
Cost analysis and collecting bids on capital improvement projects
