February 25, 2021

O2 Employment is seeking a full-time Accounting/Office Manager for a reputable Commercial Real Estate company in Redding, Ca. The ideal candidate will be experienced in accounting and is willing to train on the Property Management portion of the position.

Summary:

  • Managing and overseeing all operations of the accounting department
  • Analysis of accounting data, prepare financial reports or statements, and present to management
  • Establishing and enforcing proper accounting methods, policies, and principles
  • Accounting and management of shareholder properties
  • HR assistance and maintenance of employee payroll-related documentation
  • Improve systems and procedures and initiate corrective actions
  • Establish and maintain fiscal files and records

Compensation

$18-22/hour DOE

Accounting Duties & Responsibilities

Daily:

  • Collection and distribution of mail

Accounts receivable:

Review leasing brokerage compensation reports and invoice accordingly for commissions

Review and generate sales invoices and commissions based on those sales

Receive cash receipts

Collections follow up

Accounts payable:

Maintain vendor information (W-9, Insurance, and licenses)

Review and post vendor invoices

Check runs

Commission tracking

Monthly:

Review and Post Bi-weekly Payroll:

Salaried, hourly, and commissioned employee wages

Reconciliation of PEO provided reports to books

Pay 401k contributions to appropriate fund accounts

Pay in-house shareholder health premiums

Reconcile:

Banks

Accounts receivable

Other current asset activity

Fixed asset activity

Current liabilities

Long-Term debt activity

Equity activity

Analyze accounting data:

Balance sheet

General ledger

Budget vs Actual variances

Job Duties/Responsibilities

Manage & maintain all shareholder held property portfolios

Accounting responsibilities:

  • Trust account maintenance and compliance
  • Banking; cash receipts make deposits, account reconciliations
  • Preparation of CAM/Expense recovery and other related charges to tenant ledgers
  • Monthly review and preparation of owner financial reports and memoranda
  • Accounts Payable and Work order maintenance and reconciliations
  • Prepare annual budgets per location
  • Yearend tax form preparation and filing (1099-MISC, 1096)

Management/Administrative responsibilities:

Building related responsibilities:

Maintain key inventory

Monthly, Quarterly, and Annual maintenance and inspections

Tenant related responsibilities:

Communications both written and verbal regarding property concerns or requests

Move-in/Move out process

Provide Invoicing/statement charge and ledger maintenance

Maintain tenant records

Vendor related responsibilities:

Maintain contracts, insurance certificates, licenses, and W-9s

Communicate with vendors regarding costs, scheduling, and job oversite

Inspections of work performed

Cost analysis and collecting bids on capital improvement projects

Manage daily que of maintenance/service request

Owner related responsibilities

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