March 1, 2022

Job Title: President’s Office Secretary 
President’s Office Secretary Summary: 
A faith based institution is looking for an Office Secretary to the President. This position will greet and assist students, faculty, staff, trustees, and guests in the President’s Office as well as assist the Executive Assistant to the President with secretarial support and other duties associated with the President’s Office. Primary skills needed to successfully execute this job include excellent customer service and computer proficiency
President’s Office Secretary Qualifications: 
  • Bachelor’s degree preferred 
  • Secretarial experience required 
  • Proficient in Microsoft Office software applications (e.g. Outlook, Word, Excel, Access, etc.) 
  • Experience with institutional operations databases a plus 
  • Ability and willingness to learn existing and/or new software programs as needed 
  • Professional in demeanor, dress, and presence 
  • Ability to work supportively with people in pressured situations 
  • Ability to work efficiently in a two person office with some cross-training required 
  • Ability to work as a team member
President’s Office Secretary Benefits: 
President’s Office Secretary Responsibilities: 
  • Greet and assists guests in the President’s Office 
  • Receive and direct phone calls in a polite and professional manner, answering questions whenever possible
  • Schedule appointments for President as needed and maintain President’s calendar with current events
  • Perform diverse secretarial and clerical duties, including ordering office supplies 
  • Assist the Executive Assistant to the President with correspondence, appointments, projects, and gathering information for reports 
  • Assist the Executive Assistant to the President in hosting and preparing reports for bi-annual trustee meetings 
  • Assist in planning and preparation for special events hosted by the President’s Office 
  • Perform special projects as requested
  • Work a varied schedule occasionally as situations require (2-3 weekends a year)
President’s Office Secretary Expectations: 
  • Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ. 
  • Demonstrate values of the intuition in the performance of all duties. 
  • Maintain lifestyle in accordance with the institutions Lifestyle Policy in Staff Handbook 
  • Maintain the confidentiality of information, data and records. Properly use tact, diplomacy, discretion and judgment 
  • Demonstrate strong customer service skills in the performance of job duties 
  • Demonstrate good organizational and communication skills in the performance of job duties 
  • Supervises employees in accordance with all policies and procedures (for supervisory positions) 
  • Support the overflow needs of other departments within the respective university area 
  • Perform other duties in accordance with this position as deemed necessary by the immediate supervisor 
  • All other duties as assigned
O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position. This job appears on the O2 Staffing job board and Simpson University job board. 
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