December 3, 2021

Office Manager/ Bookkeeper Summary:
A local reputable heating and air company is looking for their next Office Manager/ Bookkeeper. This a full-time long-term opportunity. The ideal candidate must be self-directed, organized, prioritize well, have strong written and verbal communications, and should be experienced in accounting and administrative work.
Office Manager/ Bookkeeper Qualifications: 
  • Accounting Degree preferred.
  • 5+ years of office management experience with an emphasis in accounting. Previous experience in a construction or service environment and knowledge of prevailing wage laws is a plus.
  • Knowledge of Foundation Software is a plus.
  • Maintain a valid CA driver's license and reliable transportation.
  • Able to work whatever hours needed to achieve corporate goals and deadlines.
  • Ability to sit or stand for long periods of time.
  • Able to use fingers and hands with repetitive motion to type for extended periods using a computer, typewriter and calculator.
  • Able to stoop and kneel periodically throughout day
Office Manager/ Bookkeeper Compensation
$18.00+ per hour depending on experience  
Office Manager/ Bookkeeper Responsibilities 
  • Assists the President with establishing and monitoring the company’s overall operations budget and individual project budgets .Consistently analyzes financial data; monitors budget to actual reports; establishes and sets accounting controls, produces profit and loss statements and balance sheets. 
  • Maintains Articles of Incorporation and Bylaws; prepares corporate and shareholder minutes, renews business licenses; and oversees insurance policies including workers’ compensation, auto, general liability, health and welfare plans. 
  • Processes payroll on a weekly basis including prevailing wage forms and reporting of certified payroll as well as related quarterly/annual tax reports as needed. 
  • Oversees subcontractor/vendor records and prepares annual 1096/1099 forms as required by law.
  • Manages all aspects of human resources ensuring compliance with labor laws and practices; assists with acquisition of talent, provides training and measures performance of office support staff, implements new laws; updates the employee handbook, IIPP, and administers the company’s Cafeteria and 401(K) plans. 
  • Handles complex accounting tasks including monthly and annual journal entries, bank reconciliations, capital investments, analyzing pricing and profit margins and assisting with contract review.     
  • Provides direction on progress billings and oversees lien form processing as needed. 
  • Provides leadership, training and oversight to lower level staff for all administrative and accounting functions to include check runs and credit card and note reconciliations.  Provides back up support to these functions.
  • Responsible for general administrative duties, information technology and special projects with constantly changing priorities.
  • Protects operations by keeping financial information and plans confidential.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; networking and participating in professional societies.
  • Other duties as assigned.
O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position.
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