November 10, 2021

Office Assistant Summary 
A local community organization is currently seeking qualified candidates to interview for an Office Assistant position. This is a part-time, long-term position with an association organized to improve the business and economic health of the Redding area. 
Office Assistant Qualifications
  • Ability to multi-task
  • Detail oriented 
  • Self-motivated
  • QuickBooks knowledge preferred  
  • Great with Social Media Platforms 
  • Accounts Payable experience preferred
  • Organization skills
  • Comfortable with multi-line phones
  • Demonstrates intermediate level capabilities in MS Office and database programs
  • Strong written and verbal communication skills
  • Strong interpersonal skills
  • Must have reliable transportation, valid driver license, and clean DMV record
Office Assistant Benefits 
$18.00-$20.00 per hour depending on experience 
Office Assistant Responsibilities 
  • Greets guests & provides information for telephone, visitors, members & web site inquiries
  • Develop and maintain brochures (restaurant, hotel, economic profile, etc.)
  • Updates, prepares & coordinates relocation packet mailings 
  • Schedule an oversee community events
  • Create Greeters announcements & plaque for host of Greeters 
  • Create marketing materials, assemble graphics, etc., for pre-drafted emails and mailers to communicate organization’s message
  • Prepares packets to provide on-site information about the organization and membership benefits to new members
  • Oversees Scholarship Program (application process, works closely with Scholarship Chair
  • Coordinating program promotion, interviews, etc.)
  • Processes Certificates of Origin
  • Cross-trains on QuickBooks for read-only to answer account questions for members
  • Processes incoming mail
  • Perform supportive admin tasks as needed
  • Assists President/CEO, staff & sub-contractors with special projects and assignments
  • Create & manage member requested posts
  • Post all events to online calendar, website & social media accounts
  • Schedules pre-created content to be posted on various platforms as needed
  • Uploads CEO Takes to website weekly 
  • Mails out New Member Decals
  • Stocks the office with necessary supplies
  • Assists A/P with tasks like filling out check requests, matching receipts to CC statements, etc.
  • Member Phone Calls 
  • Redirects returned mail, contacts members for address updates.
  • Helps host board meetings, orders/picks up food, etc.
  • Creates paper relocation and membership packets
  • Assists in the invoicing process
  • Return general phone calls 
  • Respond to general membership related questions and emails
  • Respond to general community-related emails that come through the website
  • Assist in errands as needed 
  • Assist in preparing member certificates for anniversaries
Office Assistant Hours
O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position.