September 3, 2021

Office Administrator
Job Summary: Part Time: The position of Office Administrator is an integral member of a non profit organization. The candidate must be an organized, efficient, self-starter, capable of working effectively with staff, donors, the public and members of the Board of Directors. Ideal candidate will have experience in grant writing, great communication, ability to work independently.  
  • An understanding of the operations of and experience working in nonprofit organizations.
  • Demonstrated organizational skills, including the ability to manage multiple details and competing deadlines.
  • Demonstrated financial/bookkeeping skills to manage an organizational budget and maintain necessary records.
  • Experience with Microsoft Office Suite, Google Workspace, social media platforms (Facebook, Instagram, Twitter), QuickBooks Online, Little Green Light or other donor management platform, and general office machinery and communication equipment.
  • Demonstrated ability to work independently.
  • Excellent problem solving skills. 
  • Excellent writing skills required.
  • Ability to interact professionally and communicate effectively with the community, Board members and volunteers. 
  • Willing to speak to the public about goals of the Foundation.
  • Personal qualities that include integrity, professionalism, ability to maintain confidentiality, commitment to our mission, respect for diversity, and the ability to inspire and motivate.
Salary and Benefits:
Temp to hire
Part time 24 hours a week
Hourly range is $20 to $28 based on experience.
  • Manages day-to-day operations and administration of the Foundation. 
  • Maintains physical and digital filing systems and office supplies and equipment in an organized and efficient manner.
  • Manages Foundation’s email accounts and other online accounts.
  • Manages the Foundation website.
  • Coordinates with bookkeeper in managing accounts payable/receivables including tracking and processing bills, coding accounts and preparing financial reports
  • Works with the Executive Director and Treasurer to implement appropriate financial procedures and safeguards
  • Under the direction of the Executive Director, maintains official records and documents, and ensures compliance with federal, state and local regulations.
  • Schedules and prepares materials for Board and committee meetings and monitors and measures tasks as assigned
  • Attends monthly Board and committee meetings and takes minutes.
  • Oversees Treasured Books volunteer and provides administrative support to Treasured Books program
  • Assumes additional responsibilities as directed by the Executive Director.      
Development and Fundraising
  • Assists with all aspects of fund development, including direct mail, email, social media, grant writing, sponsorship's, planned giving, commemorative gifts and other means
  • Oversees all aspects of the donation receipt process including payment processing, donor data management, thank yous, acknowledgements and reports
  • Is responsible for the integrity of the cloud-based donor data management system and provides reports as requested by Executive Director and/or Board members.
  • Is responsible (in collaboration with Executive Director) for e-newsletter and annual report.
  • Coordinates logistics for large and small fundraising events
  • Assists with special events and receptions as directed