September 3, 2021

Office Administrator
Job Summary: Part Time: The position of Office Administrator is an integral member of a non profit organization. The candidate must be an organized, efficient, self-starter, capable of working effectively with staff, donors, the public and members of the Board of Directors. Ideal candidate will have experience in grant writing, great communication, ability to work independently.  
Requirements
  • An understanding of the operations of and experience working in nonprofit organizations.
  • Demonstrated organizational skills, including the ability to manage multiple details and competing deadlines.
  • Demonstrated financial/bookkeeping skills to manage an organizational budget and maintain necessary records.
  • Experience with Microsoft Office Suite, Google Workspace, social media platforms (Facebook, Instagram, Twitter), QuickBooks Online, Little Green Light or other donor management platform, and general office machinery and communication equipment.
  • Demonstrated ability to work independently.
  • Excellent problem solving skills. 
  • Excellent writing skills required.
  • Ability to interact professionally and communicate effectively with the community, Board members and volunteers. 
  • Willing to speak to the public about goals of the Foundation.
  • Personal qualities that include integrity, professionalism, ability to maintain confidentiality, commitment to our mission, respect for diversity, and the ability to inspire and motivate.
Salary and Benefits:
Temp to hire
Part time 24 hours a week
Hourly range is $20 to $28 based on experience.
Administration
  • Manages day-to-day operations and administration of the Foundation. 
  • Maintains physical and digital filing systems and office supplies and equipment in an organized and efficient manner.
  • Manages Foundation’s email accounts and other online accounts.
  • Manages the Foundation website.
  • Coordinates with bookkeeper in managing accounts payable/receivables including tracking and processing bills, coding accounts and preparing financial reports
  • Works with the Executive Director and Treasurer to implement appropriate financial procedures and safeguards
  • Under the direction of the Executive Director, maintains official records and documents, and ensures compliance with federal, state and local regulations.
  • Schedules and prepares materials for Board and committee meetings and monitors and measures tasks as assigned
  • Attends monthly Board and committee meetings and takes minutes.
  • Oversees Treasured Books volunteer and provides administrative support to Treasured Books program
  • Assumes additional responsibilities as directed by the Executive Director.      
Development and Fundraising
  • Assists with all aspects of fund development, including direct mail, email, social media, grant writing, sponsorship's, planned giving, commemorative gifts and other means
  • Oversees all aspects of the donation receipt process including payment processing, donor data management, thank yous, acknowledgements and reports
  • Is responsible for the integrity of the cloud-based donor data management system and provides reports as requested by Executive Director and/or Board members.
  • Is responsible (in collaboration with Executive Director) for e-newsletter and annual report.
  • Coordinates logistics for large and small fundraising events
  • Assists with special events and receptions as directed

Available(134)