O2 Employment Services is hiring internally for a Human Resources Administrative Assistant. This is a full-time, long-term role in Redding, CA.
Compensation of the Human Resources Administrative Assistant:
- $25- $32 per hour, depending on experience
- Medical, urgent medical care, dental, vision, and 401k benefits. In addition, we offer a generous vacation accrual plan and sick leave pay.
- Monday – Friday, 8:00 am – 5:00 pm, occasional overtime, when necessary
Qualifications of the Human Resources Administrative Assistant:
- 2 to 3 years’ experience with Payroll, Human Resources, and legal document preparation or equivalent administrative experience required.
- SHRM credential or HRCI certification preferred.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent problem-solving skills.
- Working understanding of human resource principles, practices and procedures.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite or related software.
- High school diploma or equivalent.
Responsibilities of the Human Resources Administrative Assistant:
- Assists all HR Consultants with paperwork needs – such as onboarding, leaves of absence, unemployment insurance claims, benefits, and workers compensation documents.
- Enhances the department and organization’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
- Assists with the delivery of annual labor posters/wage orders to all clients – tracks, updates, and verifies information.
- Assists or prepares correspondence as requested (Note Taking, Letters, Forms, etc.)
- Organizes meetings/training and takes minutes.
- Files documents into appropriate employee and client files, assists HR department with filing as needed.
- Stays current on HR knowledge and answers employee’s inquiries.
- Maintains human resource information system records by documenting employee and client correspondence and compiling reports from the database as needed.
- Creates and amends internal and external miscellaneous documents as requested/needed.
- Monitors and tracks work permits, food handler’s cards, and inactive employees.
- Completes special projects by clarifying project objective; conducting research; developing and organizing information.
- Assists with the on-boarding of new hires either physically in person or through the on-line process.
- Maintains confidentiality of internal documentation.
- Prepares files and documents for training and events as needed.
- Communicates with clients and external partners.
- Understands and practices safety standards.
- Manage COVID intake for employers and employees.
- BSA (Background Screeners of America) – save employee forms and send to Doc Record for filing.
- Assist with scanning, naming, and verifying documents in Doc Record as well as other various tasks she may need assistance with.
- Send/document Right Signature documents.
- Performs other duties as assigned.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position. This job appears on the O2 Staffing job board and Simpson University job board.