August 26, 2021

This position will coordinate and maintain the administrative activities of the president’s office of a Christian College. The position is responsible to the President and will directly assist in the overall direction and management of the president’s office. The position requires extensive communication with faculty, staff, board of trustee, as well as the outlying community. This position exercises a high degree of initiative, tact, and judgment in carrying out assignments and requires a high level of confidentiality with university matters.
Qualifications:
  1. Bachelor’s degree or equivalent combination of experience and education required
  2. Minimum of five years administrative experience required, educational environment preferred
  3. Ability to maintain a high level of confidentiality regarding sensitive materials and information
  4. Highly professional in demeanor, presence and communication skills
  5. High degree of technology aptitude preferred
  6. Proficient in Microsoft Office software applications (e.g. Word, Excel, Publisher)
  7. Ability to work supportively with people in pressured situations
  8. Ability to manage, multi task, collaborate, prioritize, and work effectively with multiple stakeholders to accomplish goals
  9. Ability and willingness to take initiative 
  10. Exemplary organizational skills in the performance of job duties with the ability to pay attention to details
Wages: $58,000 per year
General Expectations:
  1. Demonstrate Simpson University Values in the performance of all duties
  2. Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
  3. Maintain the confidentiality of information, data and records. Properly use tact, diplomacy, discretion and judgment
  4. Demonstrate strong customer service skills in the performance of job duties
  5. Demonstrate good organizational and communication skills in the performance of job duties
  6. Supervises employees in accordance with Simpson University policies and procedures 
  7. Support the overflow needs of other departments within the respective university area
  8. Perform other duties in accordance with this position as deemed necessary by the president
Essential Functions:
  1. Assist the university president with day to day operations; co-coordinate office activities to ensure maximum efficiency; implement procedural and policy changes to improve operational efficiency; analyze and monitor internal processes to ensure timeliness 
  2. Manage and provide oversight for all events involving the president, board of trustees and foundation board of directors
  3. Coordinate a variety of administrative activities and assignments with other university areas to ensure that necessary tasks are completed within prescribed time lines
  4. Answers phones, responds to inquiries and triages calls to appropriate personnel
  5. Initiates and prepares written correspondence as needed and based on functional needs
  6. Manages the process of producing a wide variety of materials and documents 
  7. Assesses and assists with budget development, prepares operational reports, reports expenditures and line item cost accounts
  8. Responsible for coordinating all travel and conference arrangements for university president, board of trustees and foundation board of directors. Includes itinerary organization, making appropriate travel reservations and accommodations
  9. Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
  10. Records and distributes meeting minutes for president’s cabinet, board of trustees and foundation board of directors, including providing follow up on action items identified during meetings

    Related Responsibilities:

    1. Order office supplies as needed
    2. Ensure office equipment is properly maintained
    3. Sorts and prioritizes incoming mail, highlighting action or important items, attaching relevant files or information for president’s review
    4. May update and maintain department website
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