November 9, 2021

ADMIN ASSISTANT SUMMARY 
Large healthcare administrator is currently seeking candidates to interview for an Administrative Assistant position. Ideal candidates will be customer service focused and task oriented. This is a temporary position with long-term opportunity.
ADMIN ASSISTANT QUALIFICATIONS
  • High school diploma or equivalent
  • Working knowledge of and proficient in multiple business software applications including Microsoft Office Suite.
  • Knowledge of medical terminology preferred.
  • Typing speed of 40 wpm. Knowledge of general business office machines operations
  • Valid California driver’s license and proof of current automobile insurance compliant with policy are required to operate a vehicle and travel for company business.
  • Effective written communication skills are required.
  • Excellent attention to detail and organization skills with ability to prioritize assignments, maintain effective filing systems, and meet deadlines.
  • Ability to use good judgment and handle confidential and sensitive issues with tact and diplomacy. 
  • Works in a standard cubicle workstation. More than 50% of work time may be spent sitting or standing in front of a computer monitor.
  • When required, ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs. 
ADMIN ASSISTANT COMPENSATION 
$20.00 per hour
ADMIN ASSISTANT RESPONSIBILITIES 
  • Fields telephone calls.
  • Receives and directs visitors.
  • Maintains assigned calendars and schedules.
  • Schedules and coordinates meetings.
  • Prints and distributes meeting packets.
  • Creates and processes expense reports.
  • Creates correspondence, forms, reports, graphs, visual presentations, and other related documents.
  • Places catering orders.
  • Captures and publishes meeting minutes and other correspondence as directed.
  • Develops, formats, and distributes information to internal and external stakeholders.
  • Orders and maintains department supplies.
  • Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration).
  • Maintains organization charts.
  • Maintains effective filing systems.
  • Creates, submits, and tracks to completion departmental training requests and other documents as directed.
  • Ensures department employee timesheets are approved per payroll timelines.
  • Works with department leadership to develop and submit monthly update reports and documents per schedule or direction.
  • Other duties as assigned.
ADMIN ASSISTANT HOURS 
Monday-Friday 8am to 4:30pm
After a conditional job offer, you must participate in a background check. Qualified applicants with a criminal history will be considered pursuant to the California Fair Chance Act.
O2 Employment Services is an Equal Employment Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position.

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