March 7, 2019

O2 Employment Services, Northern California’s leader in staffing and recruitment, is working with a local nonprofit to find an executive assistant.

This position is located in REDDING, CALIFORNIA.

SUMMARY

The Executive Assistant provides high-level administrative support to the Executive Director of the nonprofit as well as to other management team members and board committees as directed.

COMPENSATION

$18/hour to start

HOURS

Monday-Friday, daytime, occasional early, late, and weekend hours as needed for meetings and/or events

DUTIES for Executive Assistant

  • Managing the calendar for the Office of the Executive Director and the Board;
  • Coordinate travel arrangement and itinerary.
  • Schedule and organize on-site tours and presentations for agencies, donors and community organizations as directed by the Executive Director.
  • Responsible for coordination, preparation of packet and assisting with Board of Directors meeting and minutes.
  • Managing projects as may be assigned by the Executive Director from time to time.
  • Participate and facilitate the maintenance of the agency’s CRM database, mail and digital distribution lists.
  • Preparing, disseminating and organizing correspondence, reports, and a wide variety of materials and resources including organizational information;
  • Scheduling, coordinating, preparing and disseminating the agendas, relevant materials and presentations for meetings and events;
  • Attending meetings and events and following up on action items as directed by the Executive Director;
  • Assisting the Board and Board Committees with meeting preparation, record keeping and follow up including preparing correspondence and reports as directed by the Executive Director.
  • Establishing and maintaining a records management system for the administrative and confidential records of the organization; documenting and retrieving information as requested;
  • Working independently and within a team on special and ongoing projects and activities.  Responsibilities may include planning and coordinating presentations, meetings, events, up to and including preparation of space and/or food, special activities and working with and /or leading a team(s).
  • Creating presentations, brochures, tables, graphs, charts, newsletters and other relevant materials for the organization.
  • Performing general office duties including; opening and disseminating mail and preparing responses as requested by the Executive Director; and greeting visitors and guests.
  • Answering phones, screening and placing calls for the Executive Director and directing calls to appropriate members of the organization; taking messages as necessary:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

QUALIFICATIONS for Executive Assistant

Competencies in the following:

  • Data entry
  • Team Skills
  • Communication Proficiency
  • Strong Organization Skills
  • Detail Oriented
  • Technical capacity
  • Collaboration Skills
  • Personal Effectiveness/Credibility
  • Strong Multi-tasking Skills
  • Time Management
  • Flexibility
  • Stress Management/Composure

Required Education:

Equivalent of High School and 5 years of progressively responsible administrative office experience. Proficiency with Word, Outlook, Power Point and basic Excel. Knowledge and support of issues as described in OSP’s Mission Statement. Depending on long term goals of position, satisfactory completion of a 66-hour domestic violence and sexual assault crisis intervention training and ongoing completion of continuing education hours to maintain state certification as a domestic violence and sexual assault advocate/counselor.

Preferred Education:

Equivalent of an Associate’s Degree in Business and 3 years of progressively responsible office experience in a diverse office environment.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position is a mandatory reporter for known or suspected child abuse and requires that a statement acknowledging the requirement to report child abuse be signed

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