August 17, 2020

SUMMARY
O2 Employment Services, Northern California’s premiere employment agency, is currently partnering with two busy local offices to find their next executive administrative assistants. Ideal candidates will be personable, professional and highly motivated self-starters. These are full time, long term positions with reputable locally owned and operated businesses with room for growth!

COMPENSATION
$15-18/hr Dependent on Experience

HOURS
Monday-Friday, daytime

REQUIREMENTS for EXECUTIVE ADMINISTRATIVE ASSISTANT

  • Strong administrative skills (3+ years in a supportive clerical role)
  • Strong customer service skills
  • Minimum of 1-3 years of customer service experience is required
  • Experience in managing day to day business operations
  • Requires excellent communication skills, written, verbal, and nonverbal
  • Ability to anticipate the needs of management based on previous tasks
  • Intermediate-Advanced computer software knowledge, including MS Word, Excel, Outlook, and internet
  • A high level of attention to detail and accuracy
  • Strong problem solving skill
  • Quickbooks experience is a plus
  • Must be able to work in a fast paced environment, learn new things quickly, handle multiple tasks, and prioritize responsibly
  • Must be self-motivated to work independently, as well as work well on a team
  • Must have strong attendance record and work ethic, and maintain a positive attitude at all times

RESPONSIBILITIES for EXECUTIVE ADMINISTRATIVE ASSISTANT

  • Run day to day office duties and business management
  • Put forms and packets together
  • Manage schedules and meeting coordination
  • Manage internal cash/receipt processes with corporate AP
  • Coordinate all regional annual calendar business (office contracts, vehicle fleet management, supplies, etc)
  • Act as editor for all letters and reports (technical background huge plus) to ensure correctness and consistent branding
  • Search, identify, and track potential business opportunities and proposals
  • Work alongside corporate marketing
  • Filing/scanning/data entry
  • Creating spreadsheets to track data
  • Interact with clients and employees as needed
  • Provide excellent customer service via telephone, email, or in person to all clients
  • Take on extra projects as assigned by management

*** Recruiting handled exclusively by O2 Employment Services, Northern California’s premier recruiting and headhunting agency. Please apply online at www.o2es.com. You will find the link in the top right hand corner of the webpage. After you complete the online application, call us to schedule an interview! 530-223-4674

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