Under supervision of the Director of Development, the Fund Development Event Coordinator is responsible for assisting in the strategic initiative and management of all fundraising events to successfully meet annual goals and build future sustainability. The Event Coordinator performs planning, organizing, coordinating and promoting of non profit organization events. This position works with the event program budget, event sponsorship, and obtaining Annual Sponsorships under the direct supervision of the Director of Development. Event Coordinator is responsible for supervision of event volunteers. When out in the field, this position works in partnership with the Director of Development to make major decisions regarding the health and safety of event participants, volunteers, and staff and maintaining the image of our company.
- Support and help organize, manage, and oversee all aspects of fund development events and independent drives: volunteer recruitment, event committee, sub-committee(s), pre-event planning process, the event itself, post-event follow up & evaluations, and maintaining records on event effectiveness (successes, improvements and cost effectiveness). Secure facility, equipment, licenses, insurance, contracts, etc. Assist in coordinating and supervising acquisition of special event items and the donation of goods and services. Monitor fundraising efforts to be sure ethical practices are in place and that fundraising efforts are cost effective.
- Maintain continued, professional communication with Director of Development to assure effective team collaboration on donations and problem solving as challenges arise.
- Responsible for providing accurate event and annual sponsorship donation information, as well as auction and raffle item information, to Director of Development and Support Services for purposes of tracking, acknowledgement, and receipt.
- Assist in setting, communicating and maintaining timelines and priorities on every event.
- Work with supplier relationships, ensuring excellent patron service and quality delivery.
- Assist in providing leadership, motivation, direction and support to event team.
- Travel to on-site inspections and project manage events.
- Responsible for functioning within all event budgets from start to finish.
- Assist in maintaining records of sponsorship correspondence and complete sponsorship agreements and contracts (cash and in kind) in coordination with Development Director and Finance Director.
- Develop donor relationships, with introduction of new donors to Director of Development and Executive Director whenever possible. Facilitate meetings with sponsors and follows up on all details to assure needs of sponsors are being met. Maintain long-term donor retention through these relationships.
- Responsible for updating donor contact information in database in timely manner.
- Help keep staff and board members informed of event activities and encourage their sponsorship and participation.
- Participate in preparation of event management reports for monthly Board of Directors meeting.
- Seek Grants and supplemental resources for department programs under direction of Director of Development.
- Actively participate in soliciting Annual Sponsorships – monetary, in kind, and media.
- Other duties as assigned.
- BA degree in related field or two to three years of experience working in resource development, public relations or management preferred.
- Strong supervisory, organizational and communication skills required.
- Grant research and excellent writing skills.
- Experience with CRM or donor database, WordPress website editing, basic graphic design (Canva or Lucidpress), Word, Excel, and Adobe Photoshop.
- Knowledge of industry standards, principles, and practices of event management including project management, staging an event, risk management, site procurement, communications, and consumer/vendor relations.
- Ability to work with minimum supervision and as a team member.
- Ability to maintain good rapport with Staff, Board Members, Volunteers and Donors.
- Knowledge and support of issues as described in Non-Profit’s Mission Statement.
- Knowledge of community resources, volunteers, funding, and development resources.
- Awareness of the various aspects of physical, sexual and emotional violence.
- Valid California driver’s license and certificate of insurance.
- Access to reliable transportation.
- Satisfactory completion of a 66-hour domestic violence and sexual assault crisis intervention training (post-hiring requirement) and ongoing completion of continuing education hours to maintain state certification as a domestic violence and sexual assault advocate/counselor.
- Free from any personal involvement with domestic violence and/or sexual assault for one year.
- Ability to pass a background investigation (fingerprinting) and pre-employment drug testing.
- Ability to sit and stand for prolonged periods of time, reach, twist, handle, finger, feel. Ability to lift and hold 30 lbs.
- Attend and participate in staff meeting and in-service trainings, as required.
- Maintain the confidentiality of shelter location and client information.
- Maintain confidentiality of business discussed in office.
- Represent the Agency appropriately in both dress and manner.
- Keep accurate records of hours and submit time sheet at the end of each pay period.
- Capacity to balance and provide self-care while meeting the demands of the agency.
Mission: Accepts and demonstrates One SAFE Place’s mission and vision is to provide intervention and safety to a community affected by domestic and sexual abuse. Our vision is a community free of domestic and sexual abuse. We will do this by committing to serve the community with Integrity, Excellence, Compassion, Teamwork, and Respect.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Build rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively and takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better working environment. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed personal and agency goals.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has functional and technical knowledge and skills required to perform.